Royal Oak Schools Asbestos Hazard Emergency Response Act (AHERA) Notification

Each school building within the district has been inspected for the presence of asbestos-containing materials as required by the Asbestos Hazard Emergency Response Act (AHERA).  A copy of the Building Inspection and Management Plan for each building is available in the buiding's main office.  The plans may be inspected by the members of the public and by district employees during normal business hours.  A copy of the plan will be made available upon request for a nominal fee.

Re-Inspection - The AHERA regulation requires a three-year re-inspection of the condition of asbestos containing materials in all school buildings.  Any questions can be sent to the Operations & Maintenance Department, 248-545-0064.

It is the policy of the District to provide a safe and nurturing educational environment for all of its students.

This policy protects all students from bullying/aggressive behavior regardless of the subject matter or motivation for such impermissible behavior.  Bullying or other aggressive behavior toward a student, whether by other students, staff, or third parties, including Board members, parents, guests, contractors, vendors, and volunteers, is strictly prohibited. This prohibition includes written, physical, verbal, and psychological abuse, including hazing, gestures, comments, threats, or actions to a student, which cause or threaten to cause bodily harm, reasonable fear for personal safety, or personal degradation.  Demonstration of appropriate behavior, treating others with civility and respect and refusing to tolerate harassment or bullying is expected of administrators, faculty, staff, and volunteers to provide positive examples for student behavior.  This policy applies to all “at school” activities in the District, including activities on school property, in a school vehicle, and those occurring off school property if the student or employee is at any school-sponsored, school-approved, or school-related activity or function, such as field trips or athletic events where students are under the school’s control, or where an employee is engaged in school business. Misconduct occurring outside of school may also be disciplined if it interferes with the school environment.

The district’s complete bullying policy, including reporting instructions, can be found at Board Policy 5517.01.

Our students engage in many learning activities and opportunities throughout the school year.  We capture this excitement and enthusiasm for learning through photos and videos that are shared on social media, the district website, and occasionally through press releases.  

During the annual enrollment period on-line you will be asked to Opt-Out.  Please be aware that in clicking to Opt-Out, your child will not be included in any photos, videos, articles, or student directories.

The District may disclose "Directory Information" from the educational records of a student. "Directory Information" is designated by the district as:

  • a student's name;
  • address (except for students participating in the address confidentiality program act);
  • participation in officially recognized activities and sports;
  • height and weight, if member of an athletic team;
  • dates of attendance;
  • date of graduation;
  • awards received;
  • honor rolls;
  • scholarships;
  • school photographs or videos of students participating in school activities, events or programs.

student projects, artwork, web pages, and photographic or video images created by the district or students in conjunction with school sponsored activities may be used for information and/or instructional purposes including, but not limited to, video and audio playback, internet and print publication, and cable television transmission.

The district may disclose any of the above without prior written consent unless the building administrator is notified to the contrary. Each building administrator maintains a list of student names wherein disclosure has been refused. These lists are reviewed and students will be excluded from Directory Information disclosures.

The Royal Oak Schools Board of Education developed specific district policies regarding student and staff behavior. Policies and procedures cover virtually all areas of behavior including smoking/vaping, drugs, dress, weapons, sexual harassment and use of the Internet. In addition, each building has a Student Code of Conduct that specifies the behavior expected of its students. The district's Parent/Student Handbook also provides a compilation of information that every parent and student should know.

Copies of this handbook and District Policies are available on-line.  

The Board of Education recognizes that the misuse of drugs is a serious problem with legal, physical, and social implications for the entire school community.  In accordance with the federal and state law, the Board establishes a "Drug-Free School Zone" that extends 1000 feet from the boundary of any school property.  The Board prohibits the use, possession, concealment, delivery, or distribution of any drug or any drug-related paraphernalia, including alcohol and marijuana, at any time on School District property, within the Drug-Free Zone or at any School District-related event.  Further, the Superintendent, or his/her designee, will take the necessary steps to ensure that an individual eighteen (19) years of age or older who knowingly delivers or distributes controlled substances so designated and prohibited by Michigan statue within the Drug-Free School Zone to another person is prosecuted to the fullest extent of the law.

The federal law known as the Family Educational Rights and Privacy Act (FERPA) affords parents and students who are 18 years of age and older ("eligible students") certain rights with respect to the student's education records.  These rights are:

The right to inspect and review the student's education records within 30 days of the day the District receives a request for access.

Parents or eligible students who wish to inspect their education records should submit to the school principal a written request that identifies the record(s) they wish to inspect.  The principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

The right to request an amendment of the student's education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student's privacy rights under FERPA.

Parents or eligible students who wish to ask the Royal Oak Schools to amend a record should submit a written request to the school principal, clearly identify the part of the record they want changed and specify why it should be changed.  If the district decides not to amend the record as requested, the district will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment.

Additional information regarding the hearing procedures will be provided to the parent or eligible student at the time they are notified of the right to a hearing.

The right to provide written consent before the district discloses personally identifiable information (PII) from the student's education records, except to the extent that FERPA authorizes disclosure without consent.

One exception, which permits disclosure without consent, is disclosure to school officials with a legitimate educational interests. A designated school official with a legitimate educational interest includes a person employed by the district as an administrator, teacher, or other person designate by the Board of Education.  A school official also includes a liaison officer who, while not employed by the district, may be granted access to student educational records (including video footage) at the direction and supervision of a school administrator.  A school official also may include a contractor or consultant who, while no employed by the district, performs an institutional service of function (such as design and maintenance of the district's security camera system) for which the district would otherwise use its own employees and who is under the direct control of the district with respect to the use and maintenance of personally identifiable information from student education records.

The right to refuse to allow the disclosure of "directory information". 

"Directory information" regarding a student may be released to any requesting person or party, in addition to the eligible student or his/her parent, without written consent.  The Board of Education has defined "directory information" to include a student's :

  • a student's name;
  • address (except for students participating in the address confidentiality program act);
  • participation in officially recognized activities and sports;
  • height and weight, if member of an athletic team;
  • dates of attendance;
  • date of graduation;
  • awards received;
  • honor rolls;
  • scholarships;
  • school photographs or videos of students participating in school activities, events or programs.

In the event inconsistency exists between the Board of Education policy defining "directory information" and this annual notification, the policy prevails.

Each year, the Superintendent, or his/her designee, will provide public notice to students and parents of the district's intent to make directory information available to students and parents.  Common uses for students' directory information, which include, but are not limited to: PTO and Athletic Booster directories.

Eligible students and parents may refuse to allow the district to disclose any or all of such directory information upon written notification to the district within thirty (30) days after receipt of the district's public notice.  Parents may submit written notification to the building principal of their child's school and/or fill out the district opt-out form.

The right to file a complaint with the U.S. Department of Education concerning alleged failures by the District to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:

Family Policy and Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605

United States Armed Forces - The district is required to provide United States Armed Forces recruiters with at least the same access to student directory information as is provided to other entities offering educational or employment opportunities to those students as is permitted and/or required by law.  "Armed forces of the United State" means the armed forces of the United States and their reserve components and the United States Coast Guard.  An eligible student or the parent may submit a signed, written direction to the district that the student's directory information not be accessible to United States Armed Forces recruiters.  In such case, the information will not be disclosed.

Other Agencies or Institutions - As permitted by FERPA, the district may forward education records, including disciplinary records, without student or parental consent, to other agencies or institution in which the student seeks or intends to enroll or is already enrolled so long as the disclosure is for purposes related to the student's enrollment to transfer and upon receipt of a request for a student's school or education records.

Compliance - The district will comply with a legitimate request for access to education records within a reasonable period of time, but not more than thirty (30) days after receiving the request or within a shorter period as may be applicable by law to students with disabilities.  The requesting party may be charged a processing fee for the information.

As a public body under the Freedom of Information Act (FOIA), the District has developed procedures and guidelines.  These written procedures and guidelines explain how to submit written request to the District and how to understand the District's responses, fee calculations and submission, and avenues for challenge and appeal:  FOIA Procedures and Guidelines

The Executive Assistant to the Superintendent is designated by the Superintendent to serve as the District FOIA Coordinator.  In this capacity he/she is authorized to facilitate the processing of the FOIA requests.  The Superintendent retains authority to grant FOIA requests and to approve denials.

The School District, in accordance with the McKinney-Vento Homeless Assistance Act, will ensure that homeless children and youth in transition have access to a free and appropriate public education, including preschool, and given a full opportunity to participate in state and District-wide assessments and accountability systems.  A student may be considered eligible for services if he/she is presently living:

  • In temporary shared housing, a shelter, or transitional living program;
  • In a hotel/motel, campground, or similar situation due to lack of alternative;
  • At a bus station, park, car, or abandoned buildings; or
  • In a temporary or transitional foster care placement.

The Board of Education has designate the Executive Director of Teaching and Learning as the School District's Coordinator under the Homeless Assistance Act.  For questions or assistance, please contact:

Executive Director of Teaching and Learning
800 Devillen
Royal Oak, MI  48073
248.435.8500 x1232

No person may be denied admission to any school in the School District, be denied the benefits of or be discriminated against in any curricular, extracurricular, or other school District program or activity based on the person's gender, religion, race, color, national origin or ancestry, age, disability, marital status, or any other legally protected characteristic.  The Board of Education has adopted a Discrimination and Harassment Policy which prohibits all forms of illegal harassment and discrimination within the School District.  Any person who believes that he/she has been the victim of discrimination may see resolution of his/her complaint through the procedures that have been established by the School District.  A person wishing to pursue a complaint may contact the School District's Civil Rights Compliance Officer. 

The District appoints the Executive Director of Staff and Student Services as the District's Compliance Officer whose responsibility it will be to ensure that Federal and State regulations are complied with and that any inquiries and complaints are dealt with promptly in accordance with law. S/He shall also ensure that proper notice of nondiscrimination for Title II, Title VI, and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendment Act of 1972, Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973 is provided to students, their parents, staff members and the general public.

Contact information for the Compliance Officer is as follows:

Royal Oak Schools Compliance Officers:

Executive Director of Staff & Student Services
800 Devillen
Royal Oak, MI 48073
248.435.8400 
or
Executive Director of Teaching & Learning
800 Devillen
Royal Oak, MI 48073
248.435.8400 

Royal Oak Schools has adopted an Integrated Pest Management program. Inherent with this are the Districts efforts to reduce pesticide use as much as possible. While it may occasionally be necessary to apply a pesticide, this program does not rely on routine pesticide applications to resolve problems. We use various techniques such as habitat alteration, sanitation, mechanical means, exclusion, etc. to prevent pests from becoming a problem.

As required by Michigan law, you will receive advanced notice of the non-emergency application of a pesticide (insecticide, fungicide, or herbicide), other than bait or gel formulation, which is made to the school, school grounds, or buildings. This advance notice of a pesticide application will be given 48 hours before the application by the following two methods:

1) Posting at the primary entrances to your child’s school. The entrances that will be posted are the main entrance and those that have a sidewalk that leads directly to a parking lot.
2) Posting in the common area located by the main office of the school.

Please note that notification is not given for use of sanitizers, germicides, disinfectants, or anti-microbial cleaners. In certain emergencies, such as an infestation of stinging insects, pesticides may be applied without prior notice to prevent injury to students, but you will be promptly notified following any such application, via the two posting methods identified (above).

You may review the school’s Integrated Pest Management program and records of any pesticide application upon request by contacting; Maintenance & Operations, 248-545-0064.

Parents or guardians of children attending the school are also entitled to receive the advance notice of a pesticide application, other than a bait or gel formulation, by first class United States mail postmarked at least 3 days before the application, if they so request. If you would like to be notified by mail please contact the Maintenance Department at the following number 248-545-0064. Please give the Department person’s or secretary, your name, mailing address, and what school(s) your child or children attend and they will put your name on the advance notification by US Mail list.

Maintenance & Operations Department
Attn.: Pesticide Notification
1601 N. Campbell Road
Royal Oak, MI 48067

Royal Oak Schools offers evaluations, programs, and services to individuals who are identified as having, or who are suspected of having, a disability as defined in either the Individuals with Disabilities Education Act (IDEA) or Section 504 of the Rehabilitation Act of 1973. These services are available to eligible persons ages 0-26 who reside within, or attend a K-12 school program within, the Royal Oak Schools attendance boundaries. Referrals are accepted from parents, staff members, community agencies, and other interested parties. For more information about available services, parent/ student rights or referral procedures, contact the Royal Oak Schools Office of Teaching & Learning at 800 Devillen, Royal Oak, MI 48073, or call 248.435.8400.

All children who enter schools in Michigan are required by state law to be fully vaccinated in accordance with Part 92, Act 368 of the Public Acts of 1978. New enrollees must provide proof of immunization against diphtheria, tetanus, measles, pertussis, poliomyelitis, rubella, varicella, mumps and Hepatitis B or present a statement signed by the parent/guardian that there are religious or other objections to the immunization. New enrollees, including kindergartners, cannot attend without the required immunizations or waiver. The Oakland County Health Department advises that all children obtain these immunization boosters. For more information contact the office of the building in which your child is to be enrolled.

Drill Requirement

Public Act 12 of 2014 that went into effect on July 1, 2014 revises the number and scheduling of required school safety drills.  Ten drills will be required each year:

Five fire drills per school year. Three of which must take place by December 1. (There must be a reasonable interval between each drill.) The other two during the remainder of the school year.

Two tornado safety drills per school year. One of which must take place in March.

Three lockdown drills per school year, including security measures appropriate to an emergency "such as the release of hazardous material or the presence of a potentially dangerous individual on or near the premises." At least one of the drills must take place by December 1 and at least one after January 1. (There must be a reasonable interval between each drill.)

At least one of the above-listed drills must be scheduled during lunch, recess, or at another time when a significant number of students are present, but not in classrooms.

For a list of scheduled and completed drills, visit the desired school's school safety drills web page. 

The Board of Education authorizes the staff members and students to create web content, services, and apps that will be hosted by the Board on its servers or District-affiliated servers and published on the Internet. For purposes of this policy, an app is defined as a self-contained program or piece of software that enables the user to perform a specific task.

The web content, services and apps must comply with State and Federal law (e.g., copyright laws, Children’s Internet Protection Act (CIPA), Section 504 of the Rehabilitation Act of 1973 (Section 504), Americans with Disabilities Act (ADA), and Children’s Online Privacy Protection Act (COPPA)), and reflect the professional image/brand of the District, its employees, and students. Web content, series and apps must be consistent with the Board’s Mission Statement and staff-created web content, services and apps are subject to prior review and approval of the Superintendent before being published on the Internet and/or utilized with students.

Student-created web content, services, and apps are subject to Board Policy - School-Sponsored Student Publications and Productions.

The creation of web content, services, and apps by students must be done under the supervision of a professional staff member.

The purpose of web content, services and apps hosted by the Board on its servers or District affiliated servers is to educate, inform and communicate.